International Services


Exchange Student Checklist

J-1 visa status requirements for exchange program students.

It is recommended to allot three months of preparation prior to the anticipated start date at Adelphi to process all documentation. Below are the steps needed from the exchange student and/or the university department in order to receive the DS-2019 form. You should also review the Exchange Student Protocol from the Center for International Education.

The Office of International Services visiting and/or exchange students processing checklist:

Step 1: To Be Submitted to the Office of International Services by the Center for International Education

Step 2: To Be Submitted by the Exchange Student to the Center for International Education

  • Form DS-2019: Request for a Certificate of Eligibility for Exchange Visitor (PDF)
  • Affidavit of Support for Exchange Visitor Visa (J-1) (PDF)
    • Completed by the financial sponsor of the exchange visitor
    • Must have original signature by sponsor
    • Must include the amount of sponsorship being offered which includes living expenses (room and board), university fees, travel expenses and supplies for the exchange student.
  • Supporting Financial Documentation
    • This includes an official bank statement or official bank letter attesting to the funds available for the respective J-1 research scholar.
    • The bank documentation must be labeled with the same name in English as the affidavit of support
    • All documents must be in their original format in English, no photocopies accepted
  • Copy of the exchange visitor’s passport information page
  • Signed insurance guarantee (PDF) and Proof of Sufficient Insurance as per Federal Regulations

Step 3: Once all required information is received, International Services will issue the required immigration form necessary to apply for the J-1 visa (DS-2019).

The processing time for your paperwork should take 1–3 weeks.

  • Receive DS-2019 from the Office of International Services
  • Pay $180.00 SEVIS I-901 payment
  • Make a consular appointment for a J-1 visa at the U.S. Embassy in your home country
  • Obtain J-1 Visa
  • Depart for the U.S. no sooner than 30 days prior to your program start date

Step 4: Follow appropriate immigration check-in steps for International Services

  • Complete Exchange Student and Scholar Orientation
  • Complete SEVIS check-in steps and provide copies of passport, DS-2019, insurance policy and I-94 document
  • Maintain valid J-1 Status
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For further information, please contact:

International Services
p – 516.877.4990
e –

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